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NEWSmart Draft now writes in 50+ languages →

Procurement, sourced from your inbox.

Source365 is an Outlook add-in that turns incoming RFQs into extracted products, supplier matches, draft RFQs and quote comparisons, ready for your approval in under 90 seconds.

Outlook-native50+ languagesSupplier matchingQuote comparisonEU-hosted
Outlook · Inbox · Q3 maintenance — Bari line
InboxSentDrafts
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MR
Marco Romano · Forgia LombardaTue 14:32
to: procurement@your-company.com

Q3 maintenance procurement — Bari line

Ciao team, our Bari rolling line is overdue for its Q3 PM. We need to source externally.

Main thing is roller bearings, I think we would need the SKF-22312 type — around 1,800, and the line runs hot so they have to be C3 clearance. Also some hydraulic hose, the R2AT-16 to EN 853 2SN, maybe 950 m.

Delivery FCA Bari by week 38, payment 45 days net.

Grazie,
Marco Romano · Procurement

📎 rolling-line-spec.pdf · 318 KB
Avg RFQ draft
<90s
−94%
Supplier matches10 found
SteelPro GmbH
Hamburg, DE
98%
Asia Bearings
Shanghai, CN
94%
Nordic Industrial
Göteborg, SE
91%
Built for procurement teams who care about security
Outlook Add-inGDPR-compliantEU data residencyNo model training on your data
Procurement fatigue

Stop the manual grind.

Procurement shouldn't feel like endless detective work. Source365 eliminates the friction of everyday sourcing tasks.

The Data Trap

Stop copy-pasting.

Manually extracting line items from disorganized emails into spreadsheets is slow and error-prone.

The Search Void

Stop endless googling.

Finding verified global suppliers for complex technical requirements shouldn't take hours.

The Reply Delay

Stop repetitive drafting.

Writing detailed RFQs or follow-ups across multiple languages drains your team's energy.

BeforeFragmented workflow
Fragmented sourcing workflow — switching between Outlook, supplier search, a comparison spreadsheet, manual RFQ drafts and follow-ups, copying, pasting and retyping across disconnected tools.
Multiple tools. More steps. Lost time.
AfterUnified in Outlook withSSource365
OutlookSSource365
Read & identifyExtracts key details.
Match suppliersFinds the right suppliers.
Draft & send RFQsCreates and sends RFQs in Outlook.
Follow up automaticallyChases replies and sends reminders.
Compare & negotiateCompares quotes and improves pricing.
All done automatically inside Outlook by Source365

From scattered tools and manual work to one seamless, inbox-native flow, only in Outlook with Source365.

Live walkthrough

From inbox to customer quote, inside Outlook.

01AI reads the email

Source365 works from the email you open in Outlook. AI extracts every product, quantity and spec, with no copy-paste and no tagging.

02Finds global suppliers

 

03Compares quotes for you

 

04Prepares counter-offers for review

 

05Delivers to the customer

 

outlook.office.com
Outlook
NewReplyForwardDelete
Inbox1
Klaus Weber10:15

parts for the Hamburg line

New
Anders Lindqvist09:58

Q2 Budget Approval

Sarah Chen09:42

Re: Shipping update for PO-4821

Nordic Supplies AB09:30

Invoice #INV-2024-0892

Maria Johansson09:10

Meeting: Supplier review Thursday

Select an email to read

S
Source365
Anna LindbergSettings
Analyze
Products
Draft
Send
Track
Compare

One add-in to control your
sourcing end to end.

Three connected moments. Every one of them happens inside the email you already opened.

日鋼管800 m
AI
Steel pipe800 m
عمحامل5K pcs
AI
Bearings5K pcs

Extract every product
from the email.

AI parses messy procurement threads (products, quantities, specs and delivery terms) straight from the email, in 50+ languages.

Hamburg
Shanghai
Stockholm
Istanbul
Bangkok
12 verified suppliers

Find qualified suppliers
worldwide.

Live web search scores every candidate on how well it matches your products and specs, so you ship the RFQ only to the ones worth your hour.

Draft · RFQ #4021
Subject: RFQ — roller bearings SKF-22312, 1,800 pcs, C3 clearance
ENSVDEFRESITTR中文
Send to 8 suppliers

Draft every RFQ
in seconds.

Smart Draft Composer writes a clear RFQ in 50+ languages, ready for you to review and edit, and sends from your real Outlook account in one click.

Supplier matches you can actually trust.

Source365 does not just list suppliers. It explains why each supplier matches the inquiry, based on product and spec fit, supplier type and location.

Each supplier is matched against the exact products and specs in the email, not a generic keyword search.

Live · Bari RFQ #4021
Supplier match score
84%AVG MATCH
Avg. relevance84%
Cert match2/2
Time to first reply42m
SteelPro GmbH
Hamburg
98
Asia Bearings Co.
Shanghai
94
Nordic Industrial AB
Göteborg
91
Precision Türkiye
Istanbul
87
Supplier reach
Global

Suppliers found, qualified and contacted across markets you'd never staff for.

Languages spoken
0+

Reads inbound emails and drafts outbound RFQs in the language each supplier speaks.

Avg time to RFQ
<0s

From opening the inquiry to a fully addressed draft, ready for review.

Live · Marco’s Outlook
Today’s sourcing run
Parsed inquiry
Q3 maintenance — Bari · 2 products
0:09
Found 10 suppliers
5 markets · avg match 87%
0:17
Drafted RFQ in German
Ready for review
0:23
Sent to 5 suppliers
From marco@forgia.it
0:29
Reply from SteelPro
€42.18/u · KW 37 delivery
0:42
Reply from Asia Bearings
USD 39.50/u · 30 days
1:24
Run complete
5 quotes back
after supplier replies · 1h 24m
Pricing

Simple, transparent pricing.

Start with a 14-day free trial. No credit card required.

Starter

For individual procurement professionals

€23/ month
100 supplier credits / month · billed annually
  • AI email analysis
  • Global supplier discovery
  • Draft email composer
  • Send from Outlook
  • Analytics dashboard
  • Email support
Start free trial
Most popular

Professional

For growing procurement teams

€40/ month
300 supplier credits / month · billed annually
  • Everything in Starter
  • Quote extraction & comparison
  • Excel export of quotes
  • Counter-offer drafting
  • Customer-ready quote markup
  • Priority email support
Start free trial

Business

For enterprise procurement operations

€76/ month
800 supplier credits / month · billed annually
  • Everything in Professional
  • Team seats included
  • ZIP datasheet export
  • Dedicated support
Start free trial
14-day free trialNo credit card to startCancel anytimeEU-hosted · GDPR-compliant

Everything you need to know before your first RFQ.

Built for secure, professional sourcing

Your data is protected
EU-hosted infrastructure. No model training on your data.
Works inside Outlook
All actions happen in Outlook. You stay in control.
Review before sending
Drafts are created for you to review, edit and send. Nothing is sent automatically.
Global supplier coverage
Find qualified suppliers across global markets in 50+ languages.
Export & integrate
Export quotes and data to Excel. Easy to share and report.
Cancel anytime
No long-term commitments. Cancel your plan whenever you want.
Security, privacy and compliance built in.
GDPR-ready · SOC 2 aligned · ISO 27001 practices
Learn more
14-day free trial · No credit card required · Cancel anytime

Source365 is an AI-powered Outlook add-in for procurement teams. It extracts product requirements from incoming RFQs, finds matching suppliers, drafts supplier outreach emails, compares replies and prepares customer-ready quote data, all inside Outlook.

How buyers use Source365.

Spot RFQ

Suppliers contacted in minutes

An inquiry lands at 10:15. By 10:18 it's analyzed, products extracted, and the RFQ sent to up to 10 matching suppliers.

~3.5 hrs saved
Strategic sourcing

Project-wide negotiation

Run counter-offers against existing supplier prices and compare market alternatives line by line.

8–15% price drop
Multi-language

Source in any language

Receive an inquiry in one language, contact suppliers in another, and compare replies regardless of format.

50+ languages
Security & trust

Built for secure procurement workflows.

Source365 handles your email, your suppliers and your quote data, so control and privacy are built in, not bolted on.

EU-hosted infrastructure
No model training on customer data
You control what gets sent
Works inside Outlook
Optional data-retention controls
GDPR-ready processing
Get started

Your next RFQ can be ready in under 90 seconds.

Install Source365 in Outlook. 14-day free trial. No card.